NC Association of Fire Chiefs
VENDOR CENTRAL
MWC 2026
May 12-15, 2026
MID-WINTER CONFERENCE & EXPO
Embassy Suites Convention Center
Concord, NC
NEW DATE | NEWLY RENOVATED VENUE | SAME GREAT CONFERENCE
Select an Item from the Menu Below to Learn More
Choose Your Booth with Our Easy Vendor Registration Platform
Our Vendor Registration Platform will now allow you to select and purchase your exhibit hall booth, sponsorships, advertising and more, directly from our interactive exhibit hall map and platform. Simply click the REGISTER NOW button in any section to purchase booth and marketing services.
EXHIBITOR SCHEDULE
Wednesday, May 13th
2:00 PM - 6:00 PM: EXHIBITOR & APPARATUS MOVE-IN & SET UP
Registration North / Concord Convention Hall / Parking Lot Left of Conference Center
Thursday, May 14th
8:00 AM - 12:00 Noon: EXHIBITOR & APPARATUS MOVE-IN & SET UP
Registration North / Concord Convention Hall / Parking Lot Left of Conference Center
1:00 PM - 5:00 PM: EXHIBIT HALL & APPARATUS DISPLAYS OPEN in Concord Convention Hall
Friday, May 15th
8:00 AM - 1:00 PM: EXHIBIT HALL & APPARATUS DISPLAYS OPEN in Concord Convention Hall
11:30 - 1:30 PM: BUFFET LUNCH at Embassy Suites, sponsored by Civic Credit Union
Must be a registered exhibitor or attendee and present ticket.
Each Exhibitor will receive two lunch tickets with the purchase of each booth.
Additional lunch tickets are available to purchase at the cost of $40 each (see link below).
1:00 PM: EXHIBIT HALL CLOSED | EXHIBITOR BREAKDOWN
Please Note: In order for us to provide the best conference experience for all attendees, please refrain from breaking down and leaving the exhibit hall prior to our scheduled & posted closing time.
THE MWC EXPO IS FREE & OPEN TO THE PUBLIC
Invite Your Customers, Friends & Colleagues!
Thursday, May 14th | 1:00 - 5:00 PM
Friday, May 15th | 8:00 AM - 1:00 PM
Save the Wait at the Desk and Pre-Register for Your Attendee Expo Pass Today!
Onsite Registration Will Also be Available
**Please Note: Attendee Expo Pass Does not include Friday Buffet Lunch.
Lunch available to In-Person Full Conference Registrants Only.
CONFERENCE SPONSORSHIPS
REGISTRATION DEADLINE: 4-17-26, WHILE SUPPLY LASTS.
PLEASE NOTE THAT ALL PURCHASES ARE SUBJECT TO OUR PAYMENT & CANCELLATION POLICY.
Platinum
$5,000
-
Two 8 x 10 Booths
(with electrical connection)**
-
Two 72 x 30" Tables & Four Chairs
-
Six Friday Lunch Buffet Tickets
-
Two Awards Banquet Tickets
-
Logo in All Event Emails & on Conference Registration Page
-
10% Off All Advertising & Signage
-
Dedicated Spotlight Email & Social Media Post to Members to Showcase Your Firm
-
Premier Listing in NCAFC Online Vendor Directory for One Year
-
Sponsor / Exhibitor Listing in the Online Conference Directory and Mobile App
Gold
$2,500
-
One 8 x 10 Booth**
(with electrical connection)
-
One 72 x 30" Tables & Two Chairs
-
Four Friday Lunch Buffet Tickets
-
Logo in All Event Emails & on Conference Registration Page
-
Listing in NCAFC Online Vendor Directory for One Year
-
Sponsor / Exhibitor Listing in the Online Conference Directory and Mobile App
Silver
$1,000
-
Two Friday Lunch Buffet Tickets
-
Logo in All Event Emails & on Conference Registration Page
-
Sponsor / Exhibitor Listing in the Online Conference Directory and Mobile App
-
One Golf Hole Sponsorship
**Charges for complimentary sponsor booths will be removed from invoice by NCAFC Support after order submission
EVENT SPONSORSHIPS
REGISTRATION DEADLINE: 4-17-26, WHILE SUPPLY LASTS.
PLEASE NOTE THAT ALL PURCHASES ARE SUBJECT TO OUR PAYMENT & CANCELLATION POLICY.
Conference Registration Desk Wrap
$3,500 Each
Conference Registration Center (Five Panel)
SOLD
Attendee Tote Bag Sponsorship
$1,500 Each
Logo Printed on Attendee Tote Bags Received at Reg. Desk
SOLD
Golf Hole Sponsorships
$150 Each
Sign Placement at Each Golf Hole Sponsored
Available: 18
Hotel Key Card Branding
$2,500 Each
Embassy Suites Hotel
Available: 1
Spotlight Email
$1,000 Each
Custom-Designed Commercial Email, Featuring Your Company's Products & Services, Sent Straight to the Inbox of 1,600 NC Fire Chiefs
Available: 8
Attendee Tote Bag Item
$75 Each
Include your Company's Promo Item in the Attendee's Bag (Please Note: Gift items must be approved by NCAFC and purchased & delivered by purchaser.)
Available: 10
Attendee Badge Sponsorship
$1,500 Each
Sponsor Logo Printed on All Attendee Badge Cards
SOLD
Spotlight Social Media Post
$500 Each
Custom-Designed Commercial Social Media Post, Featuring Your Company's Products & Services, Posted to the Facebook & Twitter Pages of the NCAFC, with a Reach of over 5,000 Fire Service Personnel
Available: 8
Attendee Tote Bag Flyer
$50 Each
Your Promo Flyer in the Bag of each Attendee (Please Note: Promotional flyers must be approved by NCAFC and designed & printed by the purchaser.)
Available: 20
EXHIBIT HALL SPACE
REGISTRATION DEADLINE: 4-17-26, WHILE SUPPLY LASTS.
PLEASE NOTE THAT ALL PURCHASES ARE SUBJECT TO OUR PAYMENT & CANCELLATION POLICY.
Exhibit Hall Space
Booths Include Three-Sided Pipe & Drape Dividers, one 72 x 30 inch Table, Two Chairs, Internet Access & Standard Electricity, & Two Friday Lunch Buffet Tickets. Options Include
High-Visibility Booth on Exterior of Exhibit Hall: 6' D x 8' W ($800)
Exhibit Hall Booth: 8' D x 10' W ($800)
Table Top Only in Hotel Connector Hallway: ($400)
Apparatus Exhibits
$100 Each
Showcase your apparatus in our special outdoor exhibit space. One vehicle per space. Available to Expo Exhibitors only.
Additional Friday Lunch Buffet Tickets
$40 Each
For Additional Tickets Only | Two Tickets Included with Each Booth Purchased
NOTE: Sponsorship Packages offer complimentary booth space** and additional lunch tickets, based on the package selected (learn more).
PLEASE NOTE: All vendor signage & banners must be displayed within your purchased exhibit hall booth space. Any display of vendor signage outside of a booth, must be approved in advance by the NCAFC Executive Director.
BEFORE YOU REGISTER: Final approved booth placements are determined on a first-come-first-served basis. Be sure to list first, second and third booth choice preferences, in the event that your first choice is no longer available. If your listed choice preferences are unavailable, we will do our best to place you in the next most comparable booth, based on availability. Our administrative team will be reviewing your registration and will be in touch within 7-10 business days to confirm your booth placement and answer any questions you may have. Please feel free to contact our support team by email at support@ncafc.com.
** Select Sponsorship Packages offer complimentary booth space and additional lunch tickets, based on the package selected (see Conference Sponsorships above). Charges for complimentary sponsor booths will be removed from invoice by NCAFC Support after review and approval.
BANQUET TICKETS
REGISTRATION DEADLINE: 4-24-26, WHILE SUPPLY LASTS.
PLEASE NOTE THAT ALL PURCHASES ARE SUBJECT TO OUR PAYMENT & CANCELLATION POLICY.
Friday, May 15th, 6:30 pm - 9:00 pm
Location: Concord J (Doors Open at 6 PM)
$50 Per Person
Banquet Tickets are available for purchase separately, with the option of personalized table
selection & printing at the time of purchase.
GOLF TOURNAMENT
REGISTRATION DEADLINE: 4-24-26, WHILE SUPPLY LASTS.
PLEASE NOTE THAT ALL PURCHASES ARE SUBJECT TO OUR PAYMENT & CANCELLATION POLICY.
(Date to be Determined)
Rocky River Golf Club
6900 Bruton Smith Road
Concord, NC
(Just down the road from the Embassy Suites)
$55 Per Player
Mulligans $5 Each | Forward Tees $5 Each (Limit of 2 for each)
Four-Person Scramble (Best Ball) Format. Teams will be formed from a blind drawing the night before. The top three teams will be awarded prizes along with the Longest Drive and Closest-to-the-Pin winners.
Please note: You can pay the day of the tournament. While on-site registration will be available, pre-registration better assists us in tournament planning and team assignments in advance. Plan to arrive early to get signed in and to find your team.
Join Us for a Fun Round of Golf and Fellowship!
CONFERENCE CENTER MAP
BOOK YOUR HOTEL
More Information Coming Soon!
ORDER ADDITIONAL VENDOR SERVICES
REGISTRATION DEADLINE: 4-3-26 to avoid $100 Floor Charge. FORM & PAYMENT SUBMITTED DIRECTLY TO EMBASSY CONVENTION CENTER.
PLEASE NOTE: Internet Access & Standard Electricity are included with the purchase of a booth.
Only complete this form if additional services are needed.
To insure timely install, completion and submission of the Exhibitor Services Form to the Embassy Convention center is required. See form for complete instructions.
SHIPPING INFORMATION FOR EXHIBITORS
Shipments can be received 3 to 5 business days prior to the conference. Please ship all packages to:
Embassy Suites Hotel & Convention Center
5400 John Q. Hammons Dr. NW
Concord, NC 28027
**NOTE: Please Be Sure the following information is included on the Outside of the Container.
HOLD FOR:
(Individual Attending the Show)
(Company Name)
NCAFC Mid-Winter Conference - May 12, 2026
Box 1 of _____
All return shipping must be managed by each vendor with their preference of shipping carrier.
VIEW
MWC CENTRAL ON YOUR PHONE
More Information Coming Soon!
PLAN YOUR FREE TIME
Schedule & Availability May Vary
For more local attractions, visit www.explorecabarrus.com.
SPEEDWAY TOUR
Feel the Thrill Speedway Tour
Visit the NASCAR Cup Series garage area and take a ride through two infield race tracks. After you make your way down Pit Road, stop in Winner’s Circle for a photo opportunity. Learn the history of Charlotte Motor Speedway while enjoying a comfortable van ride around the Superspeedway where you will feel the full-tilt force of the 24-degree banking. Plus, visit zMAX Dragway and The Dirt Track at Charlotte on this exciting tour! Additional information at www.charlottemotorspeedway.com.
CONCORD MILLS MALL
Concord Mills, the largest outlet and value retail shopping destination in North Carolina, has officially completed a three-year redevelopment, which includes added amenities and extensive internal and external upgrades. Home to more than 200 stores paired with unique family dining and entertainment options all under one "climate controlled roof", Concord Mills is a great place to visit any time of year. Additional information at www.concordmills.com.
NASCAR HALL OF FAME
The NASCAR Hall of Fame is more than just a museum — it's a shrine to the history, heritage and future of the sport we love. It's a place where fans can uncover new stories and get in on the action at every turn with more than 50 interactive experiences. Get behind the wheel of an iRacing simulator on your favorite track or see if you have what it takes to make the team in our Pit Crew Challenge. Take part in events that set the stage for the future of the industry and hear intimate, never-before-told stories of the past. Bring the whole family for moments that will become memories to be shared for generations to come. Experience it all at the NASCAR Hall of Fame. Additional information at www.nascarhall.com.
THANK YOU TO OUR SPONSORS
STRATEGIC PARTNER
